News / By Fire Up / 30th April 2025
At Fire Up, we want to empower our business community to work better from anywhere. So, we've compiled a list of essential apps offering free plans that can help business owners, entrepreneurs, and remote workers stay organised, productive, and ahead of the game without breaking the bank
Productivity tools for entrepreneurs
1) Trello –Trello is one of the best project management software apps
- Think of Trello as digital sticky notes.
- Its user-friendly boards make task and project management effortless, perfect for solo entrepreneurs or small teams managing content calendars or product launches.
- The free plan is enough for most small businesses.
Download it here: Capture, organize, and tackle your to-dos from anywhere | Trello
2) Notion – Your All-in-One Workspace
- Notion combines notes, databases, and tasks in one simple space, perfect for organising your week or shaping your business plan.
- Fully customisable – you can tailor Notion to fit your needs. This could be anything from a social media content calendar to a client tracker or a personal to-do list.
- Notion is collaboration friendly. You can add up to 10 guests for free.
Download it here: Your connected workspace for wiki, docs & projects | Notion
Collaboration tools for teams
3) Microsoft Teams – Team Communication
- Teams allow instant messaging for individuals or group chats, making communication easy.
- You can make voice or video calls, schedule meetings and host virtual conferences with your team or external clients.
- It seamlessly integrates with other Microsoft tools such as Excel, Word, and PowerPoint.
Download it here: Download Microsoft Teams Desktop and Mobile Apps | Microsoft Teams
4) Zoom – Virtual meetings without the hassle
- From team check-ins to client presentations, Zoom is a go-to tool.
- The free version offers unlimited one-on-one meetings and up to 40 minutes for group calls—ideal for quick brainstorming sessions or networking chats.
Download it here: One platform to connect | Zoom
Design & Branding
5) Canva – Create Eye-Catching Content in Minutes
- Whether you have design skills or not, Canva makes it easy to create your own visuals.
- Canva’s drag-and-drop interface makes creating stunning social media posts, pitch decks, and business cards easier.
- You can access Canva anywhere, straight from your phone or laptop.
Download it here: Home - Canva
6) Mailchimp – Simplify Your Email Marketing
- Mailchimp makes it easy to craft newsletters, automate campaigns, and track results—all from one platform.
Download it here: Marketing, Automation & Email Platform | Mailchimp
File Storage & Cloud Collaboration
7) Google Workspace – Free Tools for Collaboration
- It is a suite of productivity tools, designed for businesses and teams.
- If you’re using Gmail, you already have access to Google Drive, Docs, Sheets, and Calendar.
- You can work in real -time with your team, store important files, and streamline scheduling effortlessly.
Download it here: Google Workspace | Business apps and collaboration tools
8) Dropbox Basic – Secure & Simple File Sharing
- Dropbox Basic offers a straightforward and secure way to store and share documents.
- Great for sending large files to clients that are too big to send via email.
Download it here: Dropbox Basic (free account) - Dropbox
Finance & Payments
9) PayPal Business – Get Paid Anywhere, Anytime
- PayPal allows businesses to send invoices and accept payments seamlessly.
- Ideal for international transactions and integrating with e-commerce platforms.
Download it here: Open a Business Account Online | Get Started | PayPal UK
10) Wave – Free Accounting & Invoicing Software
- Wave is a must-have for freelancers and small businesses. Easily send invoices, track expenses, and even manage payroll—without subscription costs.
Download it here: Wave: Small Business Software - Wave Financial
Social media and scheduling tools
11) ChatGPT (Free Tier) – AI-Powered Productivity Boost
- ChatGPT can help you to brainstorm ideas, draft emails, or refine proposals.
- ChatGPT can speed up your workflow and provide fresh perspectives instantly.
- Be aware that ChatGPT is AI-powered. You are responsible for checking that the information generated is correct when using it.
Download it here: ChatGPT
12) Buffer – Social Media Scheduling
- Saves you time by scheduling your social media posts in advance.
- Help you maintain a consistent presence across platforms—perfect for entrepreneurs and small marketing teams.
Download it here: The Ultimate Link in Bio Tool for Social Media | Buffer
Leveraging the right tools can make a huge difference in how efficiently you work. Although not an exhaustive list, these essential business apps help entrepreneurs, business owners, and remote workers stay organised, boost productivity, and collaborate effortlessly.
Disclaimer - We do not gain any financial benefit from recommending these apps. We are not affiliated with any of the companies mentioned. Our goal is to share free tools that may help entrepreneurs, business owners, and remote workers improve their productivity and workflow. Please conduct your own research before using any of the services listed.